This outlines the framework for our services at Generation Superhealth Clinic. Your Registered Nutritional Therapy Practitioner (RNTP) will ask you to read this Terms of Engagement document before your initial consultation. By signing the document, you agree to these Terms and Conditions. 

You will discuss and agree what support you want from your RNTP in your first session, and review the progress and focus of your work together as you go along.

Fees are agreed in advance. You shall be invoiced for payment before the consultation and this should be paid in full in advance to confirm and book your appointment. Payments can be made by bank transfer, credit or debit card.

Appointments cancelled with less than 48 hours’ notice and ‘no shows’ will be charged in full. It is important that you attend sessions regularly. However, if you do need to cancel or reschedule an appointment, please let your RNTP or our admin team know with at least 48 hours notice. You can do this by emailing clinic@generationsuperhealth.com or through the Better Platform (Secure Client Portal) if applicable.

TERMS OF ENGAGEMENT

BETWEEN THE REGISTERED NUTRITIONAL THERAPY PRACTITIONER (RNTP)

AND THE CLIENT

November 2023

Nutritional Therapy Descriptor

“Nutritional Therapy” is the application of nutrition and lifestyle science in the promotion of health, peak performance and individual care. Registered Nutritional Therapy Practitioners use a wide range of tools to assess and identify potential nutritional imbalances and understand how these may contribute to an individual's symptoms and health concerns. This approach allows them to work with individuals to address nutritional balance and help support the body towards maintaining health. Nutritional therapy is recognised as a complementary medicine and is relevant for individuals with chronic conditions, as well as those looking for support to enhance their health and wellbeing.

Practitioners consider each individual to be unique and recommend personalised nutrition and lifestyle programmes rather than a 'one size fits all' approach. Practitioners never recommend nutritional therapy as a replacement for medical advice and always refer any client with 'red flag' signs or symptoms to their medical professional. They will also frequently work alongside medical professionals and will communicate with other healthcare professionals involved in the client's care to explain any nutritional therapy programme that has been provided.

Terms and Conditions

Client Agreement

By signing this Client Agreement, you irrevocably agree that your Practitioner (the “Service Provider” or “me” or “I”) approves your (the “Client”, “you”) application and accepts you as a client for Nutritional Therapy. This Agreement automatically becomes a binding contract between you and the Service Provider and applies to your participation in the Service. By signing below, you are acknowledging you have read, agree to, and accept all of the terms and conditions contained in this Agreement.

Your attention is particularly drawn to clauses 5, 7 and 10.

1.      These Terms

1.1   These are terms and conditions on which I will supply the Service to you.

1.2   Please read these terms carefully before submitting an application to the Service Provider.

1.3   In these terms and conditions, the definitions shall apply:

1.3.1  Better Platform means the digital platform ‘Practice Better’ used by the Service Provider to organise and coordinate the Services and to enable the Service Provider to communicate with you;

1.3.2  Conditions means the terms and conditions set out in this document as amended from time to time;

1.3.3  Contract means the contract between me and you for the supply of the Services in accordance with these Conditions;

1.3.4  Consultation means the ongoing sessions with me, the Nutritional Therapist provided as part of the Services.

1.3.5  Nutritional Therapist means me providing the services.

1.3.6  Services means the provision of nutritional therapy, as described in the above descriptor and as agreed between me and you including but not limited to a Consultation (or an initial Consultation), a Wellness Check the Online Services and Group Services, as applicable.

1.3.7  Suitability Check (Discovery call) means a 20 minute free session with the Nutritional Therapist to assess your needs and suitability of my services.

1.3.8  Wellness Check means a review of your health and wellness conducted by the Nutritional Therapist.

1.4   A reference to a particular law is a reference to it as it is in force for the time being taking account of any amendment, extension, or re-enactment and includes any subordinate legislation for the time being in force made under it.

2        The Service Provider

2.1   The Service Provider is a Sole Trader

2.2   You can contact me by emailing me at clinic@generationsuperhealth.com or through the Better Platform if applicable.

2.3   If I have to contact you, I will do so by telephone or by writing to you at your email address or via the Better Platform.

3        The Contract

3.1   Any offer letter provided by me to you shall not be considered an offer or form part of my Contract with you. My quotations remain valid for a period of 14 calendar days from the date of issue, unless otherwise stated.

3.2   Any application for the Services you place with me shall constitute your offer to request the Services in accordance with these terms and conditions. You are responsible for ensuring that the terms of your application and the details provided by you are complete and accurate.

3.3   The Service Provider’s acceptance of your application will only take place when I email you to accept it or I confirm that I am able to provide you with the Service (which I will then confirm in writing), at which point the contract for Services shall come into existence between you and me.

3.4   If I am unable to accept your application, I will inform you of this as soon as possible and refund any fees which you may have paid in advance. I reserve the right to refuse access to any Service if at my absolute discretion, I consider that the health of the individual concerned may be endangered by the Service.

4        The Services

General

4.1   I offer a Suitability Check (Discovery call) free of charge to all potential new clients. Subject to the completion of the Suitability Check, I will discuss the Services which may be more beneficial for you.

4.2   I will provide the Services as agreed between you and me, the Nutritional Therapist and set out in an email communication or your Better Platform profile. I am a qualified and registered Nutritional Therapist and will provide the Services with due care, skill and ability following the standards of professional practice in Nutritional Therapy as set out by the Complimentary Natural Healthcare Council (CNHC) Code of Conduct (“the Code”) and BANT.

4.3   By signing this Client Agreement, you declare that you have no physical and/or medical limitations, which may affect your ability to participate in the Service. You assume all responsibility of checking with your medical practitioner, physiotherapist, or other health care professional for medical readiness prior to participating in any of the Services.

4.4   Standards of professional practice in nutritional therapy are governed by the Code and I shall be registered in accordance with the Code.

4.5   Any Consultation between you and me, the Nutritional Therapist which is conducted as part of the Services shall be conducted in privacy and confidence.

4.6   I may have to make changes to your Consultation or programme, or suspend the Services:

4.6.1         to deal with technical problems or make minor technical changes;

4.6.2         to reflect changes in relevant laws or regulatory requirements; or

4.6.3         to make minor improvements to the Services.

If I am required to make any other changes to the programme, I will notify you in advance.

4.7   Other than as set out in this clause 4, all warranties and representations are excluded to the fullest extent permitted by law. I do not guarantee any particular results.

5        Client acknowledgements and obligations

 I request that all clients particularly note the following provisions contained in this clause 5.

 5.1   You acknowledge and agree that:

5.1.1         the degree of benefit obtainable from nutritional therapy may vary between clients with similar health problems and following a similar nutritional therapy programme;

5.1.2         nutritional advice delivered as part of the Services will be tailored to support health conditions and/or health concerns identified and agreed upon between both parties;

5.1.3         Nutritional therapists are not permitted to diagnose or claim to treat medical conditions;

5.1.4         nutritional advice is not a substitute for professional medical advice and/or treatment;

5.1.5         you are obliged to inform me of any changes which may occur to your medical records, medication or health during the term of the Contract;

5.1.6         the Services are intended to encompass your requirements as much as possible. Whilst every effort is made to ensure the Services are both safe and effective, there is a risk of adverse outcomes from a nutritional protocol and you acknowledge and agree that you are taking part in the Services of your own free will and are aware of the risks as stated by the Nutritional Therapist and/or the Service Provider;

5.1.7         the advice or recommendations which you will receive from the Nutritional Therapist and/or the Service Provider are not a substitute for medical advice from a qualified doctor;

5.1.8         the advice or recommendations which you will receive from the Nutritional Therapist and/or Service Provider is personal and applies to you only. This same advice may be ineffective or even harmful when applied to other people with different backgrounds;

5.1.9         any changes in your diet and lifestyle may produce effects in your body, energy, health, and condition that are gradual in nature – not instantaneous;

5.1.10      the advice you shall receive will not be enough to achieve your nutrition or lifestyle goals unless you follow it diligently and commit to it fully;

5.1.11      I cannot guarantee a successful outcome of the Services, and although I will help you achieve your goals I do not warrant or represent that you will fully attain such goals due to factors outside of our control;

5.1.12      once you have completed a nutrition programme recommended by the Nutritional Therapist and/or the Service Provider, the recommendations made during the programme may no longer be appropriate and no advice or recommendation shall be applicable after the termination date of the nutrition programme. If you choose to continue with the nutrition programme beyond termination, this is done so at your own risk.

5.1.13      The Nutritional Therapist may recommend food supplements and/or functional testing as part of the nutritional therapy programme and may receive commission on these products and services.

5.1.14      You agree to only take supplements recommended by me, the Nutritional Therapist while working with me.

5.2   In addition to the provisions of clause 5.1, you further understand and agree that:

5.2.1         you are responsible for contacting your GP about any health concerns you may have;

5.2.2         any information or guidance which the Nutritional Therapist provides is not a substitute for the Consultation, diagnosis and/or medical treatment of your GP or healthcare provider;

5.2.3         you give permission for the Nutritional Therapist to contact your GP regarding any agreed aspect of your nutritional programme;

5.2.4         if you are receiving treatment from your GP, or any other medical provider, you should tell him/her about any nutritional strategy provided by the Nutritional Therapist;

5.2.5         you will tell the Nutritional Therapist about any medical diagnosis, medication, herbal medicine, or food supplements, which you taking as this may affect the nutritional programme.

5.3   Prior to any Consultation as part of the Services, you must submit all information as requested by the Service Provider and/or the nutritional therapist via phone, email, in-person, or by any other means of communication as is reasonably necessary.

5.4   You warrant and represent that:

5.4.1         all information provided by you is true, accurate and up to date;

5.4.2         you will communicate to the Nutritional Therapist and the Service Provider any changes in your medical prescriptions, medical records, herbal prescriptions, supplements, or treatments for the duration of the Services;

5.4.3         you must inform the Nutritional Therapist promptly if any of the new changes in diet or lifestyle start to cause you adverse effects.

5.5   Your registered GP remains your primary care physician and the appropriate contact in a health emergency.

If you are unclear about the agreed nutritional therapy protocol/food supplement doses/time period given by the nutritional therapist and/or the Service Provider, you should contact me promptly and not proceed until you have received clarification.

6        Fees, Payment & Bookings

 6.1   The fees for the Services are detailed in the offer letter which is provided to you after your Suitability Check (Discovery call), or as set out in your Better Platform profile. The fees are exclusive of VAT which I shall charge at the current rate, if applicable. If the rate of VAT changes between your order date and the date I supply the Service, I adjust the rate of VAT that you pay, unless you have already paid in full before the change in the rate of VAT takes effect.

6.2   Following your Suitability Check (Discovery call), and accepting these T&Cs, You will be required to pay a deposit within 48 hours of booking initial Consultation with the Nutritional Therapist. The deposit will be either (a) a total amount; or (b) an amount equal to 1 month installment if you book a programme with the Service Provider; or (c) the total amount of one Consultation, depending on the agreement.

6.3   The fees for the Services must be paid for in advance. You may make payment in full or by way of monthly installments in advance by bank transfer or via the Better Platform, as agreed with the Service Provider.

6.4   No Consultation, Wellness Check, time slot or position is reserved until payment is received.

6.5   For any package bookings (for example, 3 or 6 month advance bookings of a nutritional programme), the fees must be paid in full for each month in advance, or the total amount payable in advance.

6.6   You must pay all fees for the duration of your selected Service, regardless of whether you attend or fail to complete the Service.

6.7   All payments must be made in a timely manner. If you do not make any payment due to me by the due date I may suspend the Services until such payment is made.

6.8   All Consultations must be booked at least 48 hours’ in advance directly between you and the Service Provider or via the Better Platform booking system. No Consultation shall be considered booked until you receive written confirmation via the Better Platform or via email to you.

6.9   For bookings less than 48 hours’ in advance, the Service Provider may charge an additional fee.

6.10   Upon termination of the Contract for any reason, you shall immediately pay unpaid fees which are due for Services provided.

6.11   It is the client’s responsibility to ensure they have a working internet connection for online appointments. If the client is unable to connect as scheduled, the appointment is considered a ‘no show’ and charged in full.

7        Refund, Reschedule and Cancellation Policy

 7.1   For most of my Services bought online, you have a 14 days after the date I confirm your order to change your mind about the Contract, but if you cancel the Contract before the Services have been fully performed, you agree that you will pay for the supply of the Service for the period for which they are supplied. The amount payable will be in proportion to what has been supplied, in comparison with the full coverage of the Contract.

7.2   If you change your mind contact me on clinic@generationsuperhealth.com. I refund you as soon as possible and within 14 days of you telling me you've changed your mind. I refund you by the method you used for payment. I don't charge a fee for the refund.

7.3   Cancellations of any of the booked Services are accepted up to 48 hours in advance, and substitute Consultations may be booked (subject to availability). If you have booked a programme, all substitute Consultations must be booked before the expiry of such programme. Alternatively, I will refund the fees for that cancelled Consultation.

7.4   Cancellation with less than 72-hours but more than 48-hours’ notice will receive a 50% refund of the deposit paid for the cancelled Service. If you have booked a programme, cancellation with more than 96 hours’ notice shall be free of charge, save that all substitute Consultations must be booked in accordance with clause 7.1.

7.5   Cancellations within 48 hours of the booked Service is forfeited. If you are unable to attend a Consultation due to circumstances out of your control the Service Provider will determine on a case-by-case basis whether a Consultation needs to be paid for. Additional evidence may be requested (e.g., a Medical Letter, evidence of flight delay etc).

7.6   Cancellations must be made by phone call (but not voice message), email or via the Better Platform messenger service.

Any rescheduled Consultations as a result of a cancellation may be delayed by several weeks depending on the Nutritional Therapist’s availability.

7.7   I contact you in advance to tell you I'm suspending supply, unless the problem is urgent or an emergency. If I suspend the service for longer than 48 hours I adjust the price so you don't pay for any part of the Service that was due to be provided during such time. 

7.8   There may be occasions where I stop providing a Service or cancel a Consultation. I let you know at least 48 hours in advance and I refund any sums you’ve paid in advance for Services which won’t be provided or re-schedule the Consultation for a mutually agreeable time.

7.9   I can end my Contract with you for a Service and claim any compensation due to me if:

7.9.1         you don't make any payment to me when it's due and you still don't make payment within 14 calendar days of our reminding you that payment is due;

7.9.2         you don't, within a reasonable time of me asking for it, provide me with information, cooperation or access that I need to provide the Service.

7.10   If my supply of my Service is delayed by an event outside my control, I contact you as soon as possible to let you know and do what I can to reduce the delay. As long as I do this, I won't compensate you for the delay, but if the delay is likely to be substantial you can end the contract and receive a refund for any Services you have paid for in advance, but not received, less reasonable costs I have already incurred.

7.11   If you breach any of your obligations in clauses 5, 8 or 9, I will be entitled to suspend and/or terminate your access to the Services, at my sole discretion.

7.12   In the event of a suspension, or termination, in accordance with clause 7.11, you will not be entitled to a refund of fees paid.

 8        Data Protection

 8.1   How I use any personal data you give me is set out in my Privacy Notice sent to you. Please read this before signing the Contract.

8.2   The Service Provider is registered with ICO, the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.

8.3   All Client data is kept on file for 8 years and the client has the right to request access until that time. All documents shared via the Better Platform are secured in accordance with GDPR requirements. Sending documents via email does not guarantee security and is done so at the Client’s risk.

8.4   If required, the information you share with your nutritional therapist may be shared with your GP to assist in appropriate investigations and/or to make them aware of your health. It is a requirement, by the nutritional therapists’ regulators (BANT, CNHC), to make GPs aware of any symptoms considered a red flag. If you do not accept this I will not be able to continue with this Agreement. Your information may be shared with third-party healthcare providers, including supplement companies and testing companies, as I support you with nutritional therapy.

8.5   I may use third-party Service Providers to manage your personal data. Practice Better is an electronic practice management tool which stores health records, appointment information, and communication between practitioners and clients. For more information on the privacy practices of Practice Better, please visit the Practice Better Privacy web page: https://practicebetter.io/privacy/

9        Confidentiality and Intellectual Property

9.1   All content, materials and information provided to you (including but not limited to lifestyle, exercise or eating plans) by the Service Provider or the Nutritional Therapist as part of the Services, and intellectual property rights within the same (Service Provider Material), are confidential and the Service Provider shall retain all right, title and interest in and to the same and shall belong exclusively to the Service Provider. This includes, without limitation, trademarks, database rights, copyright, rights in designs, rights in know-how, confidential information, patents and rights in inventions, and any right or form of protection of a similar nature and having equivalent or similar effect to any of them which may subsist anywhere in the world registered or unregistered.

9.2    You may not at any time copy, reproduce, publish in any form, share, sell, dispose of or otherwise make available to a third party in any way any of the content, materials or information that I use in the Consultations.

9.3   The Service Provider grants to you a limited, non-exclusive, non-transferable, non-sub licensable, revocable licence to use all or any of the content or material used in the Consultations for your personal use for the purposes for which the Consultations were provided only.

9.4   You acknowledge that rights in the Service Provider Material are licensed (not sold) to you, and that you have no intellectual property rights in, or to, the Service Provider Material or documentation other than the right to use the Service Provider Material in accordance with these Conditions.

9.5   You may not without prior written consent of the Nutritional Therapist make any audio or visual recordings of all or any part of the Consultations. Recording consultations using any form of electronic media is not allowed without the written permission of both the client and the Nutritional Therapist.

10     Limitation on Liability

10.1   Nothing in these Conditions shall limit the Service Provider’s liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation or for any matter for which liability cannot be legally excluded or limited.

10.2   You expressly assume all risks of taking part in the Consultations, including but not limited to the risks of trying new foods, supplements, exercises and making lifestyle changes.

10.3   Due to the nature of Nutritional Therapy and lifestyle medicine, I do not guarantee any particular results. The degree of benefit obtainable from the programme may vary between clients with similar health problems and following a similar health programme. As with any endeavour, success is dependent on many factors, most notably your personal motivation, commitment and openness to following the programme.

10.4   I shall not be liable for any unforeseeable or business losses. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both I and you knew it might happen, for example, if you discussed it with me during the sales process.

10.5   If I am prevented from or delayed in performing my obligations by your act or omission or by any circumstance outside of my control, I shall not be liable to you for any costs, charges or losses sustained or incurred by you that arise directly or indirectly from such prevention or delay. 

10.6   The provisions of this clause 10 shall survive termination of this agreement.

11     Entire agreement 

You acknowledge and agree that the Contract constitutes the entire agreement and understanding between us and supersedes any previous arrangement, understanding or agreement between us relating to the provision of the Services.

12     Variation

No variation of the Contract shall be valid unless it is in writing and signed by or on behalf of each of us.

13     Assignment

You agree that the Contract for Service is non-transferable and that the Services are only available to the Client who has signed up to the Service and signed this Contract.

14     Counterparts

The Contract may be executed in any number of counterparts, each of which, when executed, shall be an original, and all the counterparts together shall constitute one and the same instrument.

15     Third party rights

15.1   A person who is not a party to the Contract shall not have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any of its terms.

15.2   The rights of the parties to terminate, rescind or agree any variation, waiver or settlement under this agreement are not subject to the consent of any person that is not a party to the Contract.

16     Governing law and jurisdiction

16.1   The Contract and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with English law. 

16.2   The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the Contract or its subject matter or formation (including non-contractual disputes or claims).